Covance

Payroll Coordinator (Philippines, Thailand payroll)

Job Location(s) IN-Bangalore
Job Number
2022-80576
Job Category
Finance
Position Type
Full-Time
Telecommute
No

Job Overview

The Payroll Coordinator will provide full functional payroll support for the allocated APAC payrolls
 
They will ensure processing, payments and reporting deadlines are being met in a timely and accurate manner.
They will have a good understanding of the statutory rules and regulations within their assigned APAC countries and they will ensure these are being adhered to in order to achieve compliance with local legislation.  
Within their role, they will also provide support to the Senior Payroll Specialist or Team Leader to promote and implement process excellence and initiatives where possible.
 
1) Partners with External Payroll Bureaus, as well as with a number of key stakeholders, ranging from HR Partners, Recruitment teams and Global People Services to Line Managers, Benefits, Rewards, Country Leads and Finance teams, to ensure the effective delivery of the monthly payroll processing as well as delivering timely and accurate Year End reporting and submissions for their assigned APAC countries.  (10%)


2) Responsible for the collection, formatting and sending of payroll related data to the payroll bureaus for payroll processing, whilst adhering to the payroll calendar deadlines. (20%)


3) Responsible for validating the payroll output for assigned countries and performing peer validation of final payrolls for other payrolls within the team. (25%)

4) Providing monthly Cash Funding Forecast so that the Treasury department can fund the relevant bank accounts for all payroll related payments. Manages all net salary payment processes using Covance approved platforms; partners with the Accounting team for approval and payment release. Ensures distribution of payslips. (5%)
 
5) Support query management through liaising with the business, the Payroll Vendors, HR and other Covance departments to ensure timely resolution of queries on behalf of Covance Employees. Acts as a focal point for escalation of payroll related queries from the HR People Services (mAPS) team. (10%)


6) Prepare monthly Payroll Journal and Gross to Net report for the Finance department. Support Covance Finance queries. (5%)
 
7) Writes and keeps up to date the payroll standard operating procedures documents to ensure clear guidelines are in place on how to run country specific payrolls, with a level of understanding of local legislation. (5%)

8) Complete metrics on performance to review on a monthly basis. (5%)
 
9) Provides support to the Team Leader or Senior Payroll Specialist in developing regular or ad hoc communications to Covance business, to ensure employee awareness around transitions or other changes related to payroll. (5%)
 
10) Work closely with the Payroll Provider(s), Country Leads and local HR Generalists to ensure local compliance practices are being followed and all payroll/employment tax, government and local filings are being submitted in a timely manner. (5%)
 
11) Assist with Audits both internal and External and SOX controls. (5%)

Education/Qualifications

Payroll or Accounting Qualification is desirable.

Experience

- At least 4 years of overall payroll experience. Experience with one or two APAC payrolls is desirable, such as Philippines, Thailand.
- Numeracy and attention to detail.
- Proficient in Excel.
- Strong communication skills

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