Proposal Coordinator

Job Location(s) IN-Bangalore
Job Number
Job Category
Client Services
Position Type

Job Overview

These statements are intended to describe the general nature of the job and are not intended to be an exhaustive list of all responsibilities, skills and duties.
These are the specific areas of accountability requiring decisions or delivery of results.
¨ Provide administrative support to the Proposal Management team (e.g. photocopying, managing team travel logistics, standard department report generation, filing, scheduling meetings, data/document compilation, etc.).
¨ Support Sharepoint administrator in providing access or location of files in Sharepoint
¨ Works on assignments that are complex in nature where independent action, within guidelines, and a high degree of initiative are required in resolving problems and developing recommendations.
¨ Researches and compiles data, may (based on business unit expectation) analyze data, for special projects
¨ Perform drafting of quotes and other client related documents for proposal managers on low complexity projects, as assigned.
¨ Provide support for other low complexity projects associated with the inquiry to cash process (e.g. contract management, cost estimation, invoicing, etc.)
¨ Perform facilitation of documented processes, following process steps and executing both the letter and intent (i.e., opportunity triage, central mailbox management, etc)
¨ Support improvements the efficiency and quality of processes and the resulting deliverables
¨ Responsible for coordination of client visits (e.g. drafting agenda, catering requests, managing visit logistics, etc.)
¨ Performs timely and accurate data entry into corporate databases as directed
¨ Responsible for generating both regularly scheduled and impromptu reports as needed
¨ Responsible for coordinating on-boarding activities for new starters, including working directly with the management staff to ensure proper on-boarding
¨ Contributes to assigned process improvement initiatives and supports implementation
¨ Responsible for coordinating and ensuring department compliance training is conducted and team records are up-to-date
¨ Complete other appropriate duties, as assigned by the manager, which require similar skills in accordance with business needs and common sense.


High School diploma or equivalent


Minimum 3 year related experience
¨ Excellent customer service skills, attention to detail and ability to be persistent while maintaining tact
¨ Demonstrated computer skills – requires excellent MS Office experience (specifically Excel, Word, Outlook)
¨ Demonstrated ability to plan, multi-task and prioritize
¨ Demonstrated teamwork, communication (written and verbal), and organizational skills
¨ Proven ability to work independently
¨ Ability to communicate appropriately and effectively
¨ Positive attitude and sense of urgency


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