Project Manager II, PM COE

Job Location(s) JP-Tokyo | JP-Osaka
Job Number
Job Category
Project Management
Position Type

Job Overview

Operational delivery
Responsible for project delivery with regards to agreed time, scope, cost and quality
TEAM COMMUNICATION: Serve as key client contact for assigned project responsibilities, establishing working relationships with client project teams which result in client satisfaction, operational excellence and thereby increase potential for repeat business
For areas of project responsibility, lead core project team(s) and facilitate team's ability to lead extended project team(s), ensuring effective cross-functional teamwork among project team members including both internal and external stakeholders. Depending on size and scope of project(s), this job duty may be performed in collaboration with a Senior Project Manager and/or Project Director
Serve as escalation point for project issues, within area of project responsibility, to internal and external stakeholders, as appropriate
TEAM COMMUNICATION: Proactively identify and resolve conflicts as needed
COST: Understand the project delivery strategy, costing assumptions and resulting budget for assigned project(s)
SCOPE: Monitor project scope, schedule and costs to ensure all remain on track with the contract and with financial performance targets. Initiate and implement appropriate actions to proactively manage the change control process both internally and externally
RISK: Proactively lead both quality control and risk assurance activities to ensure project deliverables are met according to regulatory, Covance and client requirements
QUALITY: Create and manage variance to required project plans. Per SOPs, implement and monitor progress against project plans and revise as necessary. Ensure that all staff allocated to assigned project(s) adheres to professional standards and SOPs, providing performance feedback to team member’s respective supervisors
Aid in development and maintenance of key project performance indicators for client specified metrics, ensuring that the KPIs are within scope of the project contract
Define and manage project resource needs and establish succession plans for key resources
Business Development
In collaboration with relevant departments, prepare and deliver presentations for new business as required
Perform other duties as assigned by management
Line Management & Talent Development
Trains & mentors PM Academy PCs in multiple areas of expertise


- University/college degree (life science preferred) or certification in a related allied health profession (i.e. nursing, medical or laboratory technology) from an appropriately accredited institution
- Master or other advanced degree
- PMP certification


Minimum Required:
 Minimum of five (5) years of relevant clinical research experience in a pharmaceutical company/CRO.
 In lieu of the above requirement, candidates with (a) six (6) years supervisory experience in a heath care setting and (b) five (5) years clinical research experience including one (1) years of project management experience (international clinical trial management experience preferred) in the pharmaceutical or CRO industries will be considered
Regional project management experience
On the Job Experience:
 Working knowledge of ICH Guidelines and GCP including international regulatory requirements for the conduct of clinical development programs.
 Advanced computer skills (e.g., Microsoft Word, Excel, Project, Access and Power Point)
 Experience managing projects in a matrix and virtual environment
 Excellent communication, planning and organizational skills
 Demonstrated ability to lead by example and to encourage team members to seek solutions independently
 Demonstrated ability to handle multiple competing priorities and to utilize resources effectively
 Demonstrated ability to inspire effective teamwork and motivate staff within a matrix system
 Financial awareness and ability to actively utilize financial tracking systems
 Working knowledge of project management processes
 Ability to work independently and mentor junior project team members
 Ability to negotiate and liaise with clients in a professional manner
 Ability to present to staff at all levels


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