Costing Manager II

Job Location(s) IN-Bangalore
Job Number
Job Category
Client Services
Position Type

Job Overview

The  Costing Manager is a position that sits within the Costing Department, as part of the Enterprise Client Solutions group. The role is primarily charged to work individually and/or with supporting the Costing Directors (as and when required) in the delivery of clinical study costings and will predominantly liaise with the Costing Directors on a daily basis. Interactions with other functional roles from Strategy and Planning, Therapeutic Area Business Units, Project Management Centre of Excellence, Client Services, Business Development, Global Clinical Trial Organization (GCTO), Biometrics, Drug Safety and Global Regulatory Services will also be necessary in accomplishing the job.
¨    Serves as a Costing Manager and support the costing department to ensure clear alignment of project costings to customized delivery strategy by performing but not limited to the following tasks:
- Review RFP scope and specs and initiate the costing process by initial update of the pricing tool and ensure that this is updated and accurate on an ongoing basis during the cost finalization process
- Review, update and adjust the initial system generated default budget independently or after feedback and direction from costing director/s and other stakeholders
- Attend all team meetings during the RFP process like but not limited to- risk assessment for RBM, strategy, pricing specification, pricing delivery or challenge call, senior management call and bid defense preparation
- Lead and deliver the full proposal, ballpark, abbreviated response, letter and/or re-cost estimates by accomplishing the complete RFP process independently or by supporting the assigned Costing Director/s as per triage.
- Deliver individually or under supervision from the Costing Director and manage all delegated aspects of costing compilations for RFP responses and non-compete awarded projects
- If required create and deliver the customized monitoring strategy using the monitoring calculator. Finalize and apply to the costing and if required after review and finalization in consultation with costing director/s
- If required set up and finalize patient grant budgets in the Grant Plan tool for new RFPs based on available Protocol and schedule of events (SoE) and provide for OMT review within timelines. If required Amend and adjust the patient grant and budgets subsequently during re-costing based on revised country site distribution or amended protocol / ( SoE) or specifications from .
- If required determine appropriate Biometrics scope and deliverables for new RFPs based on available Protocol and/or Synopsis and schedule of events (SoE)
- If required establish and maintain a close relationship with Biometric leadership to ensure new technologies and platforms are accurately reflected in proposal response.
- Review proposed Covance pass through items and costs for new RFPs and request adjustments if required to ensure accurate pass through costs
- Review and respond to queries from vendors during RFP phase, review proposed vendor quotes and request adjustments in consultation with costing director/s if required to ensure accurate vendor costs
- Support writing and review of the assumptions document included in RFP response to ensure accuracy and alignment with the proposed budget
- Support writing and review of RFI response to ensure questions have been accurately addressed and aligned to current business practices as defined in Standard Operating Procedures
- Coordinate with key stakeholders like resourcing, senior directors, clinical operations, GCTO to ensure timely assignment of project team.
- Update Resource Management Tool for proposed project team for new RFPs and provide it to resourcing team within timelines.
- Negotiate for team assignments with relevant experience and availability after review of the proposed CVs.
- Review and coordinate with pricing to ensure accurate mapping and finalization of client budget grid with Covance WBS codes
- Support and contribute to ongoing updates of country/ region/ client specific costing rules/ algorithms by working in close coordination with the costing director/s, regional and country SMEs and other relevant stakeholders.
- Contribute to the costing director team in any strategic process improvement initiatives
- Perform other duties as assigned by management of the Costing Department
- Provide mentoring and onboarding trainings to Costing Managers and other members of the team
- Perform quality check review of completed tasks by Costing Managers like but not limited to monitoring strategy, budget review, Grants, etc.
- Track the details of Win/Loss opportunities by compiling data  on ongoing basis and present it to senior management as and when required.


Required: University/college degree (Masters and life science preferred) from an appropriately accredited organisation
Preferred: Project Management Qualification such as PMP


- Minimum of 7 (7) years of relevant clinical research experience in a pharmaceutical company or CRO either in clinical operations/ project management or DM/Statistical Programming/ Statistical Analysis / Biometrics 
Additional requirements include:
- Demonstrated ability to work with minimal supervision.
- Demonstrated good planning and organization skills.
- Good computer skills with good working knowledge of a range of computer packages.
- Demonstrated effective and professional verbal and written communication skills.
- Ability to understand and work with financial information.
- Ability to resolve project-related problems and prioritizes workload for self and team.
- Ability to work collaboratively within a project team.
- Ability to work efficiently and effectively in a matrix environment.
- Experience in clinical study costing or clinical project budget management
- Local project coordination and/or project management experience.
- Thorough knowledge of CRO SOPs.


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